N.B. This to be read and agreed by all members, coaches, volunteers, committee members and parents/carers of Young People and anyone who takes photographic and recorded images of Young People

Introduction
Positive images of young people enjoying hockey are essential to promote the sports and a healthy lifestyle. Parents/carers want to celebrate the achievements of their children through photographs and recorded images. Use of recorded images can also be a valuable coaching aid. England Hockey is committed to providing a safe environment for all young people and it is therefore committed to ensuring that all necessary steps are taken to protect young people from the inappropriate or uninformed use of their images in resources and media publications, on the internet, and elsewhere.
Photographic and recorded images can also be used as a means of identifying young people if accompanied by personal information. Additionally, images can be used or adapted for inappropriate use. This includes any device that is equipped to capture and record images (e.g. digital camera, video recorder, mobile phone, tablet etc) both live and delayed.

Guidance for taking and using photographic and recorded images of Young People.
Although we ask all our members to accept and understand this policy, our advice to all people planning on taking or using photographic and recorded images of Young People is below (items 1-11) and whilst we ask them to follow this guidance, this is also difficult to enforce. We therefore ask all members, parents, players, coaches, volunteers, officers of the Club to be vigilant and immediately report anything you feel is outside of this guidance and where possible ask the individual who they are and why they are taking photos/recording images.

If you do not wish your child to be photographed or recorded, please ensure this is reported to the Welfare Officer when you/they join the club.

1) if the player is named, avoid using their photograph that enables the image and name to be linked.
2) if a photograph is used, avoid naming the player
3) NEVER publish personal details (email addresses, telephone numbers, addresses or other information relating to the location) of a young person
4) only use images of players in suitable dress
5) focus on the activity rather than a particular young person and where possible use photographs that represent the broad range of young people taking part in hockey, this might include: boys and girls, ethnic minority communities, young people with disabilities
6) ensure that images reflect positive aspects of young people's involvement in hockey
7) the simultaneous streaming of images onto a website is not recommended. Delayed streaming also provides the opportunity for editing of inappropriate clips. In particular, this can guard against the possibility of an image of a young person, subject to legal restrictions appearing on a website.
8) all access to images should be restricted. It is recommended that where images are acquired for distribution including commercially, access to them is by individual registration.
9) reasonable measures should be taken to ensure that the information stored is secured against malicious access either internal or external, e.g. hackers or malicious code.
10) any concerns regarding inappropriate taking or publishing of photographic or recorded images must be reported to the Welfare Officer.
11) Individuals wishing to take photographic or recorded images, should inform the committee, captain, coaching etc that a device is being used and should provide formal identification of who they are and what they will be using it for i.e. teachers, coaches, press and obtain approval for this. If they are a professional photographer or part of press, radio show or other should also should their identification.
In addition:

DO NOT:
Allowed unsupervised one to one photo sessions at events
Allow photo sessions outside of the event or at the players home